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Payments & Advances

पेमेंट्स और एडवांस — On create or edit review, record money already received from the party and how much Advance to be PAID (देय एडवांस) per trip. Outstanding cannot go below zero.

Open Collection Memo in app

What you see on this page

Section titled “What you see on this page”

On the review screen (create or edit):

Trip table Payment Received column

  • Small green + button next to the rupee amount — opens dialog: + Add Payment to Party
  • Below the amount, any existing payment entries show as small lines with rupee amount, payment name, edit icon (pencil), delete icon (trash)

Payment dialog fields

  • Payment Amount * — text input (formats with comma separators)
  • Payment Type — combobox with suggestions: Advance Payment, Full Payment, Partial Payment, Diesel Payment, Paid To Driver, or type your own
  • Payment Date * — date picker (calendar popup)
  • Payment Mode — dropdown: Cash / Cheque / UPI / Bank Transfer / Other
  • Bank Account * — dropdown appears if mode is Cheque, UPI, or Bank Transfer
  • Notes — optional text input
  • Save (or Update when editing) and Cancel buttons at bottom

Trip table Advance to be PAID column

  • Editable text input (right-aligned, max-width 100px) — formats on blur; shows the advance amount party still needs to arrange for that trip

Payments & balance card

  • Four rows in a gradient green box:
    • Total Invoice Cost (bold, white background)
    • Total Payment Received (−) with green text
    • Payment To Be Received (−) with green text
    • Outstanding Amount (bold, bordered, cannot be negative — shows red if negative)

Steps

Section titled “Steps”

📋Open the review screen

While creating or editing a Collection Memo, use the trip table and Payments & balance section.

Open Collection Memo

➕Add Payment Received

On a trip row, use + under Payment Received. Dialog: + Add Payment to Party (or Update Payment when editing an existing line).

  • Payment Amount * — must be greater than 0
  • Payment Type — optional suggestions: Advance Payment, Full Payment, Partial Payment, Diesel Payment, Paid To Driver (default save name often Party Payment)
  • Payment Date *
  • Payment Mode — Cash / Cheque / UPI / Bank Transfer / Other
  • Bank Account * — required for Cheque, UPI, or Bank Transfer
  • Notes — optional

Tap Save or Update. To remove a payment: Confirm Delete → Delete.

💵Advance to be PAID

Per trip row, edit Advance to be PAID. It often prefills from the party advance already on the LR.

On the printed memo this shows as To Be Paid — money the party still needs to arrange for that trip.

📊Read Payments & balance

  • Total Invoice Cost — sum of trip freight / amounts
  • Total Payment Received (−)
  • Payment To Be Received (−) — sum of Advance to be PAID
  • Outstanding Amount — cannot be less than 0; reduce payments or advances if blocked

Next: Edit Collection Memo

Change party, bank, payments — memo no and trips stay fixed.

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