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Payment Book

पेमेंट बुक — Record money you paid the supplier and allocate it across unsettled hire trips. Use the Payment Book tab (or Add Payment from Trips).

What you see on this page

Section titled “What you see on this page”
  • Payment Book tab — shows payment ledger for this supplier.
  • KPI card — Total supplier balance (remaining ₹ you owe).
  • Add Payment button — opens two-step payment dialog.
  • Search bar — “Search trip payments…” to filter by LR/invoice number.
  • Month filter dropdown — All Months, This Month, Last Month, Last 3/6 Months, Custom.
  • Table columns: Payment Date, LR/Invoice No., Payment Details (shows method and reference), Truck No. (with M for Market Vehicle), Payment amount in ₹, Actions (three-dot menu).
  • Actions menu — View payment details, Delete payment.
  • Add Payment dialog (step 1) — fields: Payment Amount*, Payment Date*, Payment Method* dropdown (Bank Transfer, UPI, Cheque, Cash, Other), Bank select (when method requires), Reference Number (non-Cash), Notes (optional); buttons: Cancel, Next.
  • Add Payment dialog (step 2) — shows Supplier Name, Amount received, Amount left to allocate; Trips section with unsettled trips and Full/Part allocation radio (with “out of ₹…” label); buttons: Back, Submit Payment.
  • View Payment dialog — shows all payment details and allocated trips.
  • Delete Payment dialog — shows Payment date, LR No, Amount, Payment Details; warning: “This action cannot be undone.”; buttons: Cancel, Delete Payment.
  • Empty state — “No trip payments found” when no payment history.

Steps

Section titled “Steps”

💰Open Payment Book

Open a supplier → tab Payment Book.

KPI: Total supplier balance. Search: Search trip payments…. Same month filters as Trips.

Open Suppliers

📊Read payment rows

Columns: Payment Date, LR/Invoice No, Payment Details, Truck No (M = Market Vehicle), Payment, Actions.

Empty: No trip payments found.

Actions: View payment details, Delete payment.

➕Add Payment — step 1

Tap Add Payment. Dialog: Add Payment.

  • Payment Amount *
  • Payment Date *
  • Payment Method * — Bank Transfer, UPI, Cheque, Cash, Other
  • Bank select (when method needs it)
  • Reference Number — for non-Cash
  • Notes — optional

Next or Cancel.

📌Add Payment — step 2 (allocate)

Shows Supplier Name, Amount received, Amount left to allocate.

Under Trips, pick unsettled hire trips and mark Full or Part allocation (out of ₹…).

Back or Submit Payment.

If none: No unsettled trips found. Allocation total must match the payment amount.

🗑️View or Delete Payment

View Payment opens payment details.

Delete Payment — dialog shows Payment date, LR No, Amount, Payment Details. Warning: This action cannot be undone.

Next: Delete Supplier

When a supplier can be removed permanently.

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