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Add Supplier Payment

सप्लायर पेमेंट जोड़ें — When you pay the supplier one amount for several unsettled hire trips, use Add Supplier Payment. You record one payment and split it across trips — matching how money left the bank and how Accounting shows a Debit voucher.

What you see on this page

Section titled “What you see on this page”
  • Breadcrumb: Supplier / Add Payment
  • Page title: Add Supplier Payment
  • Subtitle: Record one payment and allocate it across unsettled trips.
  • Entry: Add Payment on supplier Trips or Payment Book (supplier is pre-selected)
  • Row 1: Payment Date *, Supplier Name (read-only), Total Balance Amount (read-only — sum of pending trip balances)
  • Row 2: Total Payment Amount * (cannot exceed Total Balance Amount), Payment Method, Bank Account (when method needs it), Reference / UTR
  • Note — optional; saved on the payment and on the Accounting voucher notes
  • Summary chips: Total Payment Amount, Allocated Amount, Remaining Amount
  • Unsettled trip cards (balance ≠ ₹0): checkbox, LR No, Hired Amount, Balance, date, route, vehicle number
  • When selected: Allocated Amount, Deducted Amount, Reason for Deduction * (required when Deducted Amount > 0)
  • Tags on selected cards: Full / Part
  • Sticky bar: chips + Cancel + Submit Payment

Steps

Section titled “Steps”

💰Open Add Supplier Payment

Open a supplier → tab Trips or Payment Book → tap Add Payment.

Page: Add Supplier Payment. Supplier Name and pending trips load automatically.

Open Add Payment

🧾Payment header

  • Set Payment Date *
  • Check Total Balance Amount (what you still owe on listed trips)

  • Total Payment Amount * — cannot be more than Total Balance Amount (toast: EN + Hindi if you try)

  • Payment Method * — Bank Transfer, UPI, Cheque, Cash, Other
  • Bank Account when the method needs it
  • Reference / UTR and Note optional

📌Allocate across trips

Select one or more trip cards. For each selected trip:

  • Allocated Amount — money from Total Payment Amount for this trip

  • Deducted Amount — auto-fills balance − allocated; you can edit or clear for a part payment

  • Reason for Deduction * — required when Deducted Amount > 0. Saved as the deduction expense type (not in Notes).

Watch chips: Allocated must equal Total Payment Amount (Remaining ≈ ₹0).

Tags: Full / Part on selected cards.

✅Submit and what happens next

Submit Payment.

  • If a deduction has no reason, you get a toast Please enter deduction reason and the field is highlighted

  • Accounting creates a Debit voucher for the payment batch (Note on the form appears in voucher notes)

  • Each selected trip gets a payment (P); optional deduction (D) with your reason as type
  • After success (or Cancel) you return to the supplier page

Next: Payment Book

View and delete supplier payment ledger rows.

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